Document imaging allows you to replicate documents that are considered to be valuable to you and your business. Document imaging systems can scan regular hard copy documents into a digital version which can then be used in various applications such as microfilm, fax, and digital cloud storage.
Document imaging has been around for decades but has never really been efficiently utilized and appreciated until recently. Most people in large corporate companies prefer to work with hard copy paper documents. However, filing can become an ongoing hassle that can become very time consuming and inefficient. Some businesses have a policy of only storing the last five years of documents on site while storing old paperwork in an off-site storage facility.
Now, in a paperless environment, document imaging is king, as it can help people to transform paper documents into digital ones. This means that you can scan a document to your computer’s hard drive. The digital version of the document can then be emailed to other recipients or stored into the cloud or network. This allows the document to be retrieved at any moment simply by searching for it on your PC.
Unlike hard copy documents, it is even possible to encrypt digital documents for better security. You can create permissions or passwords which will need to be used to open digital documents. Digital documents also allow for lower-cost document management. This means that you don’t have to invest heavily in paper storage space and filing cabinets.