Document imaging is a fairly established procedure for preparing, organizing, figuring out and maintaining access to digital information. This process may take place internally using employees or externally using a third-party contractor. Here are the primary components of a document imaging assignment:
1. Understanding the Project: The first thing is to understand the scope of the project and the resources available. What types of records will be scanned? What keywords or meta tags will be used to search and retrieve images? What are the deadlines? Financial constraints, if any?
2. Document Preparation: Prepare your documents by removing any paper clips, staples or sticky notes. Organize them using barcodes and cover sheets.
3. Scanning: After the documents are prepared, they are then scanned with a special equipment. The scan results are also compared with the original document to ensure that everything is accurate and according to the requirement.
4. Indexing: To facilitate the retrieval of scanned images, they are categorized/indexed by either field or full text.
5. Cloud-Based Document Storage: Once the document imaging conversion process has been completed, the images are stored in a secure and accessible repository. Some clients prefer to store images on their own server while other outsource it.
Endicott Microfilm is the oldest and most trusted source of document imaging products in the tri-state area. We carry a full line of top quality, state of the art equipment from EPM, Kodak and Panasonic. As authorized resellers, we also provide full maintenance and repair services. Get in touch now! https://endicottmicrofilm.com/